Substitute Packet

SUBSTITUTE PACKET

New Employee Forms – please print and bring these completed forms to Human Resources at 380 Crown Point Circle, Grass Valley, CA on the day of your orientation.

  1. New Substitute Teacher Data Sheet
  2. Direct Deposit Form along with a voided check
  3. I-9
  4. Identification documents per I-9 (see page 3 of Form I-9)
  5. W-4 Form (we only need page 1)
  6. Calfornia DE-4 Form
  7. Live Scan (This must be completed, even if you have already been fingerprinted for a previous employer or the CTC)
  8. Mandated Child Abuse Reporting Educators Training Certificate,- Completed through Public School Works (free) online training for School Personnel. Once we have created your profile, you may complete the Mandated Child Abuse Reporter training and a certificate will be emailed to you. Please print the certificate and include with your packet.

    * You will be provided access to the online training link by emailing the last 4 digits of your social security number to subs@nevco.org with subject line-Public School Works-MCAR Training. Please request access early as the process will take up to 24 hours for creating your profile.
  9. Oath of Office
  10. Policy Sign-off
  11. Reasonable Assurance
  12. Social Security Statement
  13. STRS Permissive Membership Form
  14. Confidentiality Agreement
  15. Negative TB test or Risk Assessment performed within the last four years-obtained from one of the following:
    *Personal physician
    *Nevada County Public Health-Clinics | Nevada County, CA (nevadacountyca.gov)
    *Western Sierra Medical Clinic-Grass Valley – Western Sierra Medical Clinic (wsmcmed.org)
  16. Add “Nevada County Office of Education” as your last known county of employment on your CTC educator profile.

If you do not have access to a printer, you can pick up a sub packet at our office anytime Monday – Friday between 8 am. – 5 pm.


Returning Substitute Forms – Returning Substitutes must complete the following training and documents, then submit all of them to Human Resources before they may return to the Substitute Consortium.

  1. Mandated Child Abuse Reporting Educators Training Certificate,-obtained from Public School Works (free) online training for School Personnel. If you do not have a profile:
    * You will be provided access to the link by emailing the last 4 digits of your social security number to subs@nevco.org with subject line-Public School Works-MCAR Training. Once we have created your profile, you may complete the training, and a certificate will be emailed to you. Please forward the email certificate to the same email provided.
  2. Reasonable Assurance for Returning Substitutes
  3. Returning Substitute Data Sheet

Notifications/Policies – printing not necessary; for your information only

Bloodborne Pathogen Awareness
Legal Mandates
STRS Annual Letter
Workers Compensation Employee Notice
Time Of Hire Brochure
Rights of Victims of Domestic Violence, Sexual Assault & Stalking
CalSTRS Member Handbook